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  1. Printing Graphic Reports

    Be able to print each graphic report individually

    1 vote
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      0 comments  ·  Flag idea as inappropriate…  ·  Admin →
    • electronic submissions with receipts attached.

      Electronic Submissions to your company's finance dept, and the ability to add attachments to a transaction.

      1 vote
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        0 comments  ·  Flag idea as inappropriate…  ·  Admin →
      • Provide a sharing link for reports-only access

        Can there be a sharing link that would allow anyone read-only access to overview reports without having to give them an administrator account on the system?

        2 votes
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          0 comments  ·  Flag idea as inappropriate…  ·  Admin →
        • Report Functions

          It would be great in the 'Reports' section if you could see a list of all the claims that correlate to that report.

          It would also be useful to run a report based on a project budget rather than only by date.

          3 votes
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            0 comments  ·  Flag idea as inappropriate…  ·  Admin →
          • Duplicate Journey Function

            Add a feature to duplicate journeys within a report.

            1 vote
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              0 comments  ·  Flag idea as inappropriate…  ·  Admin →
            • Copy + paste + journeys with more than one stop.

              To have a 'return journey' with a different final location, if someone is for example stopping at four places to allow more than one stop on a journey.

              Also to be able to copy and paste journeys and then edit them, as often routes are continually used.

              1 vote
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                0 comments  ·  Flag idea as inappropriate…  ·  Admin →
              • Save Travel Reports

                It would be very usefull to be able to export the travel reports as a PDF or similar document. The graphs and charts are a great visual representation of our carbon emissions and it would be great to include this break down in our application bids and subsequent reporting. It would also be useful to be able to save them for our own records offline.

                1 vote
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                  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                • showing the miles alongside CO2 in the printed claims

                  When printing/viewing an expenses claim. Can there be a column that tells you the miles (next to the column that says C02). Also would it be possible to indicate whether the claim is a return on the printed form?

                  2 votes
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                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                  • Allow entering multiple identical trips as one item

                    For example, when claiming expenses for a rail pass or season ticket that will be used for several journeys between the same locations. Currently the system supports either 1 or 2 journeys by using the "Return?" checkbox but it would be useful if the user could enter any arbitrary number and have the distance multiplied accordingly.

                    0 votes
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                      0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                    • Have email claim button

                      For a carbon organisation there should really be a simple way to remain paperless. Once the user has submitted a claim we the organisation should receive an email to tell us claim has been logged.

                      2 votes
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                        2 comments  ·  Flag idea as inappropriate…  ·  Admin →

                        Thanks for this suggestion. An email notification is on our medium-term plan, but our sense is that generally organisations will still need a paper copy of the claim since usually they’d want people to submit receipts and attaching them to the claim is a reliable way to organise that.

                        On the longer-term plan, we’d think about people being able to upload/attach electronic copies of receipts at which point a fully email-based system might make more sense.

                        Very happy to hear alternative views on this though.

                      • Saved journeys

                        For people who make the same journey regularly it would be great to not have to input it each time.

                        4 votes
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                          0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                        • Multiple legs of a journey in one expense box

                          Add more than one leg of a journey to a claim- e.g Amsterdam to London, London to Edinburgh that has been charged at one price. I don't know if you already said you were doing this but I'm coming across it now so thought I should pop it in here.

                          1 vote
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                            0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                          • Mileage Entries

                            It would be good if there was a way to input miles travelled without having a start and finish point. I have data from city cabs about the miles/co2 etc over each invoice and it would be inefficient to re-enter the data individually.

                            1 vote
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                              3 comments  ·  Flag idea as inappropriate…  ·  Admin →

                              Thanks, we’ll consider this for the future. Allowing you to enter trips without locations has a reasonable impact on the overall system so we want to make sure it’s handled carefully.

                              In the meantime as a workaround it doesn’t matter to the system what locations you use so you could put in anything and then override the calculated distance to whatever the total is on your invoice – the system will then calculate the carbon based on what you enter there.

                              This will prevent you from linking different passengers for the various journeys though.
                              For taxis, we use the DEFRA per-trip carbon factors (rather than the per-passenger) so your carbon figure will be correct, but your passenger distance travelled will be under-reported and individuals won’t see the taxis in their personal travel profiles.

                              Is the city cabs data in (or available in) electronic format at all? Perhaps we could look…

                            • Look up accurate vehicle emissions from registration number in the DVLA database

                              Rather than using DEFRA factors, it is possible to access the DVLA database to get accurate emissions levels for a specific vehicle based on its registration number.

                              This would allow for more accurate calculations, and avoid the issue of users having to work out what DEFRA size band their vehicle falls into.

                              1 vote
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                                1 comment  ·  Flag idea as inappropriate…  ·  Admin →

                                We’re considering this suggestion.

                                We need to review whether the DVLA figure takes account of real-world driving and vehicle maintenance patterns etc (as is covered by the DEFRA model) or whether it is the manufacturer’s plated emissions. It may be a more accurate benchmark for comparing vehicles, but a less accurate figure for long term emissions calculations?

                                This integration would add a reasonable amount of complexity both for the system and for users, and may add ongoing costs, so we’ll need to hear from users how useful it would be to them.

                              • Support hybrid, LPG, etc vehicles for mileage

                                The new DEFRA carbon factors provide a wider range of factors to take into account fuel type (hybrid, LPG, Diesel, Petrol etc) as well as vehicle size.

                                Users should be able to select from this broader range of vehicle types for mileage claims, to get more accurate calculations.

                                1 vote
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                                  under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                • Log in improvements

                                  On the Log-in page, swap around the Forgotten Password and Log In buttons - it's easy to mistakenly go down to the Forgotten password automatically because it's next in line after you've put in your password.

                                  Ben

                                  0 votes
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                                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Allow claim items to be sorted by date

                                    Items on a claim are currently displayed in the order they were added, because many finance departments will want receipts attached to the claim form in sequence.

                                    At least one organisation would prefer the claim form to automatically sort items into date order to give some structure to the claim - this would require users to sort their receipts into the same sequence as the claim before submission.

                                    3 votes
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                                      0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Delete drafts

                                      Allow users to delete drafts in My Expenses

                                      2 votes
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                                        0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Allow users to enter journeys via multiple locations

                                        It would be good (and more accurate) if users could enter intermediate destinations on their trips - eg for a flight from Edinburgh to New York via Amsterdam, or a car journey stopping off at multiple locations.

                                        At the moment to get accurate results users have to enter each leg of the journey separately (either splitting the cost between each leg, or leaving the cost at zero for the extra legs).

                                        Alternatively for trips other than flights if they know the distance travelled they can enter a manual distance for their trip and mention the route in the description. This…

                                        2 votes
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                                          0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Filter the list of projects based on budget selected, and/or vice versa

                                          Several administrators have asked whether it's possible to limit the choices in the list of budgets based on the project the user selects, or to limit the projects based on the list of budgets.

                                          In at least one case, the organisation has a list of nominal codes / accounts categories that looks like this:

                                          Production 1
                                          ==========
                                          Production 1 Travel
                                          Production 1 Staff costs
                                          etc

                                          Production 2
                                          ==========
                                          Production 2 Travel
                                          Production 2 Staff costs

                                          They want to filter the lists so that if the user selects "Production 1" for the project they cannot select "Production 2 Travel" for the…

                                          1 vote
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                                            0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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