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  1. Allow entering multiple identical trips as one item

    For example, when claiming expenses for a rail pass or season ticket that will be used for several journeys between the same locations. Currently the system supports either 1 or 2 journeys by using the "Return?" checkbox but it would be useful if the user could enter any arbitrary number and have the distance multiplied accordingly.

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      0 comments  ·  Flag idea as inappropriate…  ·  Admin →
    • Have email claim button

      For a carbon organisation there should really be a simple way to remain paperless. Once the user has submitted a claim we the organisation should receive an email to tell us claim has been logged.

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        2 comments  ·  Flag idea as inappropriate…  ·  Admin →

        Thanks for this suggestion. An email notification is on our medium-term plan, but our sense is that generally organisations will still need a paper copy of the claim since usually they’d want people to submit receipts and attaching them to the claim is a reliable way to organise that.

        On the longer-term plan, we’d think about people being able to upload/attach electronic copies of receipts at which point a fully email-based system might make more sense.

        Very happy to hear alternative views on this though.

      • Mileage Entries

        It would be good if there was a way to input miles travelled without having a start and finish point. I have data from city cabs about the miles/co2 etc over each invoice and it would be inefficient to re-enter the data individually.

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          3 comments  ·  Flag idea as inappropriate…  ·  Admin →

          Thanks, we’ll consider this for the future. Allowing you to enter trips without locations has a reasonable impact on the overall system so we want to make sure it’s handled carefully.

          In the meantime as a workaround it doesn’t matter to the system what locations you use so you could put in anything and then override the calculated distance to whatever the total is on your invoice – the system will then calculate the carbon based on what you enter there.

          This will prevent you from linking different passengers for the various journeys though.
          For taxis, we use the DEFRA per-trip carbon factors (rather than the per-passenger) so your carbon figure will be correct, but your passenger distance travelled will be under-reported and individuals won’t see the taxis in their personal travel profiles.

          Is the city cabs data in (or available in) electronic format at all? Perhaps we could look…

        • Look up accurate vehicle emissions from registration number in the DVLA database

          Rather than using DEFRA factors, it is possible to access the DVLA database to get accurate emissions levels for a specific vehicle based on its registration number.

          This would allow for more accurate calculations, and avoid the issue of users having to work out what DEFRA size band their vehicle falls into.

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            1 comment  ·  Flag idea as inappropriate…  ·  Admin →

            We’re considering this suggestion.

            We need to review whether the DVLA figure takes account of real-world driving and vehicle maintenance patterns etc (as is covered by the DEFRA model) or whether it is the manufacturer’s plated emissions. It may be a more accurate benchmark for comparing vehicles, but a less accurate figure for long term emissions calculations?

            This integration would add a reasonable amount of complexity both for the system and for users, and may add ongoing costs, so we’ll need to hear from users how useful it would be to them.

          • Support hybrid, LPG, etc vehicles for mileage

            The new DEFRA carbon factors provide a wider range of factors to take into account fuel type (hybrid, LPG, Diesel, Petrol etc) as well as vehicle size.

            Users should be able to select from this broader range of vehicle types for mileage claims, to get more accurate calculations.

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              under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
            • Support more complex mileage rate bands

              Some organisations have more complex logic for mileage rates : for example, a base rate with a bonus for carsharing, or different rates for short and long journeys. Can we provide more options?

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                0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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